Los Angeles – (business wire) — With the dramatic increase in corporate rules, industry regulations, and strict laws governing how organizations do business, information governance has become essential. But so far, it’s been a lot of work. His new FiT suite from VDS changes all that.
Already deployed in dozens of organizations, FiT is the first customized disposal and retention workflow management solution. Identify and clean outdated documents and transform them into automated retention and disposition workflows to optimize the most relevant ones and let you dispose of those that no longer have value. FiT can help reduce risk, support compliance, and save time and money.
“From law firms to corporations to government agencies, we hear the same thing over and over again: overwhelmed executives and IT leaders want a better way to manage and streamline their organization’s records. Over the years, generating large amounts of data and meeting changing legal requirements for retention and deletion of documents has hindered productivity and compliance,” said VDS president. Antony Forde said. “FiT lifecycle management is amplified information governance, giving organizations complete oversight and control over the governance and management of documents throughout their lifecycle.”
According to the Global Trade Association for Information Management Companies (PRISM), an organization’s active files are growing at a rate of approximately 25% annually. At any given time, 3-5% of files are lost or misplaced. Mishandling of files can lead to financial and legal penalties and lawsuits.
Web-based and cross-browser compatible, FiT features new front-end technology and a SQL back-end. FiT offers many benefits to organizations, from increased efficiency and faster searches to enhanced workflows. But one of the biggest is ensuring regulatory compliance, thereby mitigating risk. Users always know what they have, where they are, and when they can dispose of them.
Additionally, FiT offers significant cost savings by proactively managing storage. FiT can reduce/eliminate unnecessary, redundant, obsolete, insignificant, and temporary data and documents, which in turn reduces an organization’s storage and IT infrastructure costs. It also minimizes administrative costs.
Main features of FiT
FiT offers industry-leading features with a high degree of configurability, ease of deployment, and seamless integration with other systems and vendors. In addition to its unmatched retention and disposal, FiT also offers:
- Mobile access: With its own iOS app platform, FiT works on iPhone or Android. Clerks can now scan files without the bulky scanners organizations hate to support.
- Powerful reporting: By consolidating data sources into a single reporting module, FiT provides enhanced business intelligence. Unlike traditional static reports, users can analyze data to find, compare, and share actionable insights such as departmental and employee performance levels.
- Electronic job submission: Staff can create work orders from their desks. Once created, a notification is sent to the support group. Instead of roaming the floor, our support team can find jobs on demand.
- Easy IOS/Based Asset Tracking: user can Quickly track files and boxes using barcodes and FiT’s IOS application for faster response to pick-up or retrieval requests.
FiT pricing, availability and support
FiT is now available with custom pricing depending on your configuration. FiT can be hosted in the cloud or onsite. It was developed to be flexible enough to meet the expectations and configurations of a wide range of enterprises. Ongoing Premier Support is free for customers with a 3-year contract. Single-year customers can access FiT’s customer support portal for system guides and web chat support.
For more information or a demo, please contact us here.
About VDS and FiT
Founded in 2006, Los Angeles-based VDS is a leading IT services provider that helps companies create, manage and maintain digital and physical workspaces. The company’s industry-leading Information Governance software suite, File Lifecycle Tracking (FiT), serves leading organizations in the legal, corporate, pharmaceutical, and government markets. For more information, please visit www.teamvds.com or www.vdsfit.com.